Bills & Expenses · Pricing
Employee Expense & Reimbursement Administration
Starting at$325a month
What the price covers
Up to 15 expense claims; policy check and approval routing
What we do
- Organize claims and approval status; collect employer policy instructions
- Check claim details and policy compliance; route reimbursement requests for approval
- Resolve incomplete or incorrect claims using the correction allowance
- Review policy exceptions and approved reimbursement totals
What you get
Reviewed expense claims and an approved reimbursement handoff.
Not included
Approving claims and releasing reimbursement payments.
Every Step. All 15.
- 01Collect expense claims and their supporting receiptsMonthly intake · Operations
- 02Confirm the employer's current reimbursement rulesMonthly intake · Operations
- 03Identify the approval owner for each claimMonthly intake · Operations
- 04Check claimant, date, amount and business purpose15 claims/mo · Operations
- 05Check receipts for duplicates and amounts already reimbursed15 claims/mo · Operations
- 06Compare the claim with the approved expense policy15 claims/mo · Operations
- 07Check account and job coding15 claims/mo · Operations
- 08Route the claim to the employer's approver15 claims/mo · Operations
- 09Prepare the approved reimbursement handoff15 claims/mo · Operations
- 10Return missing or inconsistent claims to the employeeCorrection allowance · Operations
- 11Review corrected receipts or explanationsCorrection allowance · Operations
- 12Update the claim and record any remaining policy exceptionCorrection allowance · Operations
- 13Review exceptions requiring employer approvalMonthly review · Senior accountant
- 14Check the approved reimbursement totalMonthly review · Senior accountant
- 15Retain the approval and payment-owner handoffMonthly review · Senior accountant
More In Bills & Expenses
All 10 servicesManaged Accounts Payable$475 a month40 bills; weekly intake and approval routing; supplied recordsScheduled Bill-Payment Administration$350 a month4 scheduled batches; up to 40 payments; approved payables and available fundsReceipt & Invoice Follow-Up$350 a monthUp to 50 missing-document items; up to 3 reminders per item; monthly exception digestAutomated Document Chasing$150 a monthUp to 50 missing receipts or bills per month chased by the Backline system (up to 3 automated reminders per item); returned documents matched and attached; monthly exception digest.